"He signed for me, I was just late."
Buddy punching
Each person punches from their own phone, at the workplace, with an optional selfie. Fake-location apps are refused.
For shops, factories, offices and textile units
Attendance, leave and salary for your staff, on one phone.
Your staff punch in at the workplace from their own phone. You see who came in, approve leave, and pay salary at month end from the same records. No register, no arguments over which days were worked.
Why StaffBee
The register on the counter has done its job. It's time for something better.
A paper register asks everyone to trust everyone's handwriting. StaffBee keeps one record of each day that the owner and the employee both see.
"I came that Sunday, check again."
Salary-day disputes
Every day has a record. A correction shows who made it and when, so month end is the record, not memory against memory.
"Where did the October register go?"
Paper that goes missing
Registers get wet, torn and lost. StaffBee keeps the records on the server and exports them to PDF or Excel whenever you need them.
Features
One app, a different view for each person.
The owner sees everything. Everyone else sees what their job needs, and the owner can change what each role is allowed to do.
OOwner
Run the whole business from your phone.
Set up your locations on the map, your shifts and your rules once. After that, StaffBee does the counting.
- Today at a glance: who came in, who is late or on leave, across every location.
- Your rules: shifts, weekly offs, holidays, late and half-day limits, overtime.
- Salary from attendance: payroll runs from Draft to Approved to Paid, with PDF payslips.
- A paid payslip never changes. A later correction carries into the next month as an adjustment, so what you paid stays on record.
- New phones are flagged for your approval. Approving one signs the old phone out.
HHR and managers
Reports that are ready when you need them.
Month-end figures come from the attendance that was actually recorded, not from someone retyping a register.
- Reports: daily attendance, monthly summary, late arrivals, leave balance, by location, and one person's calendar.
- Export to PDF and Excel for your accountant or your files.
- Prepare payroll and payslips. The owner approves and pays.
- Leave and new phones: managers review both by default.
HR and managers take leave in the app too. Their own attendance is not tracked and they are not on the payroll.
SSupervisor
Mark the whole line in a minute.
For teams without smartphones, or for a day when the network was down, a supervisor marks attendance in bulk.
- Bulk Mark: pick the day, select the people, mark them all. StaffBee warns before overwriting a mark.
- A full audit trail: every manual mark records who made it and when, and shows "Manual, by [name]" in reports. Punch times, GPS and selfies are never overwritten.
- Approve leave and new phones for the locations and departments you look after.
- No salary figures. Supervisors don't see anyone's pay.
EEmployee
Open, punch, done.
If you can use WhatsApp, you can use StaffBee. No training, no password: staff sign in with the Google account already on their phone.
- Punch in at work from your own phone, in a couple of taps.
- Your own calendar: every day you were present, on leave or off, the same record your employer sees.
- Apply for leave, for a full day or half a day, and see your balance.
- Your payslips appear once they are approved.
- A gentle reminder if you forget to punch out. If you're still working, there's nothing to do.
How it works
From first install to first payslip.
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Set up your business
Put your workplaces on the map and set the radius (50 to 500 m), then add your shifts, weekly offs, holidays and leave types.
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Add staff, send the invite
Add each person by name and mobile number. StaffBee opens WhatsApp with their one-time invite ready to send, or you can show a QR code.
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Staff punch in at work
They open the app, check they're at the workplace, and punch. A selfie is added if you've turned that on.
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Salary at month end
StaffBee works out pay from the month's attendance. You check it, approve it, mark it paid, and payslips go to staff.
Trust and privacy
Attendance, not surveillance.
StaffBee records the moment someone starts and ends their working day. It doesn't follow anyone between punches.
Location only at punch time
The phone's location is read when someone punches, to check they are inside the workplace radius. StaffBee doesn't ask for background location and doesn't track anyone through the day.
Each business kept separate
Every record belongs to one business, and every request is checked against it. One business can never see another's staff.
Signed in on one phone
A sign-in is tied to a security key kept in the phone's own hardware, so a copied login doesn't work anywhere else. A new phone is flagged for the owner to approve.
Your business owns its data
You decide what is recorded, such as whether punches need a selfie. We process the data for you, and you can export it to PDF or Excel at any time.
Stored in India
Our servers, database and photo storage are in Mumbai. We don't sell data and the app has no advertising.
Honest punches
Fake-location apps and emulators can't punch, and the server checks the distance again itself. A manual correction never erases the original punch.
The full details, in plain language, are in our privacy policy.
Languages
Speaks the language of your shop floor.
Each person picks their own language, so an owner can work in English while the team sees Hindi, Gujarati or Tamil, all on the same records.
- AttendanceEnglish
- उपस्थितिहिन्दी · Hindi
- હાજરીગુજરાતી · Gujarati
- उपस्थितीमराठी · Marathi
- வருகைதமிழ் · Tamil
- హాజరుతెలుగు · Telugu
- ಹಾಜರಾತಿಕನ್ನಡ · Kannada
- উপস্থিতিবাংলা · Bengali
Questions
Questions owners ask us.
What works without internet?
Some things already do, and we only list what we have tested on real phones:
- Marking attendance by hand. A supervisor's or owner's mark is saved on the phone and sent by itself when the connection comes back.
- The dashboard shows the last figures it saw, with a note that it can't connect, instead of going blank.
- Signing out never throws away work that hasn't been sent yet. StaffBee tells you first.
Punching in and out without signal is built and still being tested. We'll add it here once it has passed. Until then, please punch with a connection. You need internet the first time you sign in.
Why can't I punch in from outside the workplace?
The owner sets a radius around each workplace, from 50 to 500 metres (100 m to start with). Inside it, the punch goes through. Outside it, the punch isn't accepted, for everyone, with no exceptions. That rule is what keeps the record fair.
If the radius is too tight for your building, the owner can widen it in settings. Fake-location apps are always refused.
What happens when someone gets a new phone?
They sign in on the new phone with the same Google account. StaffBee flags the new phone for the owner (or a manager or supervisor who is allowed) to approve. Approving it signs the old phone out, so one person is signed in on one phone.
Who can see salaries?
The owner, and by default HR and managers. The owner can take that away. Supervisors never see pay. Each employee sees only their own payslips, and only once they are approved.
What if someone forgets to punch out?
StaffBee sends a gentle reminder 30 minutes and 2 hours after the shift ends. If there is still no punch-out, the day closes at the shift's end time and is flagged for the owner to review, so nobody's day is left open.
Do staff need an email address or a password?
No password. Staff sign in with the Google account already on their Android phone. The one-time invite you send on WhatsApp (or show as a QR code) links that account to their name in your business. An invite works once and expires after 7 days.
Are selfies required?
Only if the owner turns them on. When they are on, a small photo is taken at each punch. Only people allowed to view attendance can see it, and it is deleted after 90 days.
Is there an iPhone app?
Not yet. StaffBee is on Android first, and an iPhone version is planned.
How much does it cost?
StaffBee is free to use while it is in early access, with no payment details asked for. If we introduce paid plans, we will tell owners at least 30 days before, and nothing is ever charged unless the owner chooses a plan.
Put the register away.
Set up your business in a few minutes and invite your staff today.
Get it on Google Play